. Assistant Director Employment: works with the OHR Background Check unit to assess potential risks of adverse background check results for SHRA permanent and unpaid volunteer, intern and visiting scholar appointments. No, previous convictions do not automatically disqualify a candidate from consideration for employment/appointment. If the background check reveals that an individual is currently debarred from employment with a federal contractor, OHR will notify the appointing Department Head and the School/Division Human Resources Officer or their designee. You will need to provide only these two forms unless the service fee is increasing above $10,000. Background Check Supervisor, Office of Human Resources: works with the appointing department head and school/division HR officer to assess potential risks of adverse background check results for UNC independent contractors, SHRA temporary appointments, unpaid affiliates, and special checks. The Background Check will have to be completed by the Independent Contractor prior to the Independent Contractor Determination (ICD) form being submitted. Below are frequently asked questions (FAQ) regarding background checks at UNC-Chapel Hill. Individual is under the age of eighteen (18) or a high school student. For more information, refer to the Background Check Policy Supplemental Procedures. May we use his/her services for an event we will be hosting in two weeks? Q. Yes. The contingent offer may be rescinded for a variety of reasons including but not limited to adverse background check results following an individualized assessment. Are independent contractors obligated to follow state travel policies relating to per diem rates and lodging? CB #1045 To be considered for an appointment, each covered individual must provide accurate and truthful information about their criminal conviction record, serious driving infractions (driving a state-owned or personal/other vehicle is required as an essential function of the position) and any required credentials using the prescribed method. Hiring a community collaborator to engage in community outreach projects or to act as a liaison to the community may use a shortened form if they will earn less than $5,000 per engagement during a calendar year. An appointment effective date shall be no later than twelve (12) months after the background check is completed with no disqualifying results; unless the Senior Associate Vice Chancellor for Human Resources and Academic Personnel or their designee approves an exception to policy. Create an IC payment via the Independent Contractor workflowin ConnectCarolina. Sensitive populations been defined to is individuals less than 18 years of age . This policy is managed by Disbursement Services. School, Department, or other organizational unit issuing this document. Background checks are required for independent contractors who are paid through University funds, have an assignment longer than 10 days, or who have access to sensitive data. Provide the corresponding project ID (Fund codes beginning with. These agreements must be made prior to the individuals performance of service. If a current employee is discovered to have: appropriate action will be taken, up to and including dismissal. Post-Doctoral Fellows, Medical Fellows, and Chief Medical Residents: prior to hire. Subsequent job changes from Adjunct Faculty (with no intent to pay) to Adjunct Faculty (with intent to pay). 2. Is a single-member limited liability company (LLC) an independent contractor? This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy. She has indicated that she would be willing to work part-time for our department if we pay her as an independent contractor. User access requests for temporary employees or basic HR users will be denied (even if they were designated by the departments HR Officer or Business Manager). Q. Date on which the next document review is due. Background Checks On Independent Contractors - National Employment Relationship of Parties: Facts which illustrate how the parties perceive their relationship (i.e., employee benefits, intent of the parties, written contracts, permanency, discharge/termination, integration into regular business activities. School/Division HR Officer: works with the OHR Background Check unit and appointing department head to assess potential risks of adverse background check results. . Transfers or job changes with a primary job indicator in ConnectCarolina. The Suppliers and Independent Contractors process facilitates the creation of new suppliers and updates to existing suppliers in Connect Carolina. A background check may be required in accordance with the following policies: federal regulations related to access or use of chemical or biological agents (regulated select agents), as determined and managed by the University's Department of Environment, Health & Safety (EHS); Criminal background checks are also required for anyone needing unescorted access privileges to devices containing large quantities of radionuclides for research purposes. Q: Are photographers and videographers considered independent contractors? UNC student employees driving vehicles as a primary part of the job duties (in this case, a DMV check only must be conducted). Find company research, competitor information, contact details & financial data for STEPHAN ET FILS of SCHERWILLER, GRAND EST. SHRA employees who are promoted and transfer to a new position of a different appointment type (i.e., SHRA to EHRA or EHRA to SHRA) must have a new background check. New independent contractors (>$10k) - W-9 Form, Independent Contractor Determination Checklist, Page 4 of the background check (the page with the "clear" and "not clear" check boxes), Independent Contractor service agreement, Waiver of Competition, Sole Source Justification and Statement of Work. The independent contractor is subject to the direction or control of the University only as to the end result, not as to the methods and means used to accomplish that result. In the event of an adverse background check that results in a potential determination that bars appointment, a covered individual is entitled to certain notification rights under the federal Fair Credit Reporting Act. Chapel Hill, NC 27599, Office of Human Resources Assignment will last ten (10) or less calendar days (may be consecutive or intermittent). Yes. There are two exceptions under which a Program Staff member are required to have subsequent background checks every five (5) years: Program Staff who are university employees or students and who are also continuously employed by or enrolled in the University without any break in their employment or enrollment that lasts one hundred twenty (120) calendar days or more; Program Staff members continuously employed by or volunteering for third-party entities who do not have a break in employment or volunteer service that lasts one hundred twenty (120) calendar days or more. You canfind the name of your ARC here. A former departmental finance employee has retired and opened a catering business. If it does not meet the criteria for the new position, additional background check components will need to be completed. 919-843-2300 An individual whose primary purpose for being at UNC-Chapel Hill is to work as a temporary or regular employee even if they are also registered for one or more classes is considered an employee rather than a student and is subject to the background check requirement. November 12,2021: Removed reference to 708.1.1rd Independent Contractor Workflow and 708.1.2rd Foreign Contractor Workflow diagrams as they are no longer current and related documents have been removed. Make sure to discuss with your provider the main state the contractors may be based in. There are two basic independent contracts for campus work: 708.1 - Independent Contractor Predetermination Process, for most all independent . Individual is a current UNC-Chapel Hill student who does not have unsupervised access to sensitive date, populations or facilities. Once the results are evaluated, the Background Check Unit will communicate the results to the background check initiator. Centers for Disease Control (CDC Select Agents): individuals covered by regulations related to access or use of chemical or biological agents, as determined by the Universitys Department of Environment Health & Safety prior to hire and periodically thereafter as required by regulations. A. Assignment involves access to sensitive populations, facilities and/or data A background check must be satisfactorily completed prior to employment or appointment. School, Department, or other organizational unit issuing this document. Rehired retiree returns to the University within one hundred twenty (120) calendar days of retirement. Other requirements apply, see Finance Procedure 708.4 - Procedure on Requesting and Paying a Community Collaborator. If the appointing department decides not to proceed with appointing the candidate/appointee due wholly or in part to the results of the background check, then the Office of Human Resources provides written notice to the candidate, consistent with federal requirements both before and after any action is taken. The University's background check process is intended to identify the presence of any such circumstances and to provide a basis for making good faith and sound determinations as to whether such matters rise to the level barring appointment. The University has incorporated a mandatory driver's license check as part of the background check for covered individuals for whom driving is required as part of their essential duties, or who could be reasonably expected while performing those duties to drive a University/State-owned vehicle. Please do not attach W9, background check, or any other supplemental documentation. Senior Director EHRA Human Resources, Office of Human Resources: works with the OHR Background Check unit to assess potential risks of adverse background check results for EHRA faculty and non-faculty appointments; works with the OHR Background Check unit to send adverse action notifications, when necessary. For more information, refer to the policy on Reporting of Criminal Convictions for Current Staff, Non-Faculty and Faculty Employees, Student Employees and Affiliates. Foreign IC requests and questions should be sent to IC_Review@unc.edu, and should follow the appropriate procedures above. To be eligible to contract from home as a Liveops Independent Contractor Agent, you must: Be 18 years or older. Tenured Faculty to Adjunct Faculty (with or with no intent to pay) job change. Faculty employee: any individual who serves as a paid or unpaid faculty member. If a department has other funds, then those funds may be used for background check fees. UNC Police: may be consulted to assess potential risks of adverse background check results. The fees might range from $250 to $1000. The OHR Background Check unit will assess whether or not previous background check results are valid based on the requirements for the new position or appointment. They must be hired as independent contractors. An order status of completed indicates that the background check has been completed by the universitys background check vendor and the results are being assessed by the Background Check unit. New hire or rehire Adjunct Faculty. If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable. About Human Resources If a temporary employee of another state agency [with a different EIN (Employer Identification Number) other than UNC-Chapel Hill] contracts to do similar work for the University, depending on the existence of an employer/employee relationship as determined by the facts of the University's relationship with the individual, the individual may be considered a temporary employee versus an independent contractor. June 30, 2014: Revised information on background checks. Understanding the Background Check Process To request a background check for a candidate/appointee, the background check initiator completes an electronic Personnel Action Request (ePAR) in ConnectCarolina. The University strives to create a welcoming and safe environment for all members of the University community. University away North Carolina to Chapel Hill Financial Method 708.1 - Procedure on Independent Contractor Predetermination Process. A video is also available to review training. UNC independent contractor: an individual engaged by the University but determined to be a contractor rather than an employee based on U.S. Internal Revenue Service and University procurement guidelines. In some instances, the independent contractor payment might be subject to tax withholding (see Finance Policy 707 - NC Income Tax Withholding Requirements for Non-Wage Compensation Paid to Nonresidents). Finance Menu>UNC Campus>Independent Contractor>Add a New Value>Set ID: UNCCH>. IRSForm W-9 - Request for Taxpayer Identification Number and Certification, IRS Form 1099-NEC-Nonemployee Compensation, IRSFact Sheet 2017-09 -Understanding Employee vs. Date on which the next document review is due. Procedure A Simplified Background Check Process - Update Consumer report: See the definition for background check. The licensing statutes which govern the North Carolina Licensing Board for General Contractors prescribe certain standards for persons, firms and corporations - contractors . Purpose The purpose of this document is to describe the procedure on paying an Independent Contractor. / FOUNDATION, STRUCTURE, AND BUILDING EXTERIOR CONTRACTORS / FRANCE / GRAND EST / SCHERWILLER / SOC NOUVELLE GOETTELMANN; SOC NOUVELLE GOETTELMANN. Find info on Other Specialty Trade Contractors companies in Scherwiller, including financial statements, sales and marketing contacts, top competitors, and firmographic insights. Return completed Background Check forms to Deborah for submission. For more information, refer to the Background Check Policy Supplemental Procedures. Article - Background Check Policy Sup - University of North Carolina The Background Check unit of the Office of Human Resources (OHR) conducts background checks appropriate to the appointment and forwards the results as described within this procedure. Credentials: the highest post-secondary degree in all cases and any professional license, registration or certification used to qualify the candidate, set salary or required by regulation for the position. Reportable convictions include not just serving jail time, but also paying fines or restitution. Consistent with applicable law, any expunged arrest, charge or conviction is not required to be disclosed and will not be considered as a condition of employment. North Carolina General Statutes (N.C.G.S. Single-member LLCs can use either their social security number or an employer identification number (EIN) for tax reporting and Form 1099. The above information represents highlights of the extended policy on Unpaid Volunteers, Interns, and Visiting Scholars. If the background check includes adverse results, OHR will consult with the appropriate central office and appointing department. Employment, Academic Personnel Office (APO), EHRA Non-Faculty HR, etc. Consistent with this goal, the University will not employ persons or appoint unpaid affiliates with prior non-expunged criminal convictions, arrests, charges or driving records (when driving a state-owned or personal/other vehicle is required as an essential function of the position) who pose an unacceptable safety risk to the University or its employees, students, visitors and community. 2023 University of North Carolina at Chapel Hill |. This policy is managed by the Office for the Protection of Minors. All Faculty Appointments: paid or unpaid, permanent or temporary, including adjunct, fixed-term, tenure track and tenured, prior to each initial appointment. Article - 708.1 - Procedure for Indep | Certification of Criminal Procedure. Covered individual: an individual subject to the provisions of this policy or procedure. University of North Carolina at Chapel Mountain Support Procedure 708.1 - Procedure up Independent Contractor Predetermination Process. Clear indicates that the background check has been cleared and the department can proceed with the next steps in the hiring/appointment process. A contingent offer is available for certain positions as outlined above. Employee moves from a permanent to temporary SHRA/EHRA Non-Faculty position as long as break in service does not exceed one hundred twenty (120) calendar days. All individuals (faculty, staff, students and affiliates) eighteen (18) years of age or older who work with, instruct, or otherwise come into Direct Contact with minors. 104E-9(a)(4). Article - 708 - Independent Contracto - University of North Carolina FOR MORE INFORMATION CALL ANYTIME. Attach the original form 708.1.1f- Employee/Independent Contractor Determination Checklist along with your revised version of this form and enter a description of your amendment in the description field (e.g., change service date from 12/31/2022 to 2/28/2023). Staffing Support Services Manager: works with the OHR Background Check unit to assess potential risks of adverse background check results for SHRA temporary appointments. Tenured Faculty to Adjunct Faculty (with no intent to pay) job change. Loss of reimbursement under Federal contract and grant funds; Penalties for violation of State and Federal tax withholding laws; Penalties for violation of Federal laws pertaining to the employment of aliens; Penalties for failure to provide workers' compensation and unemployment insurance coverage. This policy applies at see offices at UNC-Chapel Hill that would like for remuneration free contractor. To ensure confidentiality, departments will not receive a copy of the background check results. A second certified letter (final adverse letter) must be sent to the candidate after the five-day period if the background check results were a factor in the decision not to hire the candidate. Originating departments are to seek confirmation of independent contractor status from Accounts Payable prior to making any employment commitment or preparing any payment request form(s). Name of the document Issuing Officer. September 01, 2002, approved by: Associate Vice Chancellor, Office of Human Resources, November 24, 2021 - Approved by: Associate Vice Chancellor, Office of Human Resources, June 22, 2021 - Approved by: Associate Vice Chancellor, Office of Human Resources, July 1, 2020 - Approved by: Associate Vice Chancellor, Office of Human Resources, February 10, 2020 - Approved by: Associate Vice Chancellor, Office of Human Resources, October 5, 2018 - Approved by: Associate Vice Chancellor, Office of Human Resources, December 1, 2017 - Approved by: Associate Vice Chancellor, Office of Human Resources, September 1, 2017 - Approved by: Associate Vice Chancellor, Office of Human Resources, July 1, 2017 - Approved by: Associate Vice Chancellor, Office of Human Resources, April 3, 2017 - Approved by: Associate Vice Chancellor, Office of Human Resources, December 4, 2015 - Approved by: Associate Vice Chancellor, Office of Human Resources, September 12, 2014 - Approved by: Associate Vice Chancellor, Office of Human Resources, July 1, 2014 - Approved by: Associate Vice Chancellor, Office of Human Resources, April 4, 2013 - Approved by: Associate Vice Chancellor, Office of Human Resources, May 1, 2011 - Approved by: Associate Vice Chancellor, Office of Human Resources, November 12, 2010 - Approved by: Associate Vice Chancellor, Office of Human Resources, July 1, 2007 - Approved by: Associate Vice Chancellor, Office of Human Resources. EHRA employee: any individual employed by the state and is Exempt from the Human Resources Act (EHRA). Yes. The University is committed to providing a safe and secure environment for students, faculty, staff, affiliates, visitors, and other constituents and to protecting its funds, property, and other assets. Administrative Office Building Note: if the Independent Contractor is an employee of the UNC system or another state agency, . Background checks are conducted as a condition of appointment. Basic requirements. Call Us now at 800-459-3034 and begin ordering instant driving records and background checks within minutes or: Please Click or call for more information. If the individual has no SSN, the candidate must indicate YES for the field International no SSN on the background check candidate questionnaire. If you are still have questions, please contact IC_Review@unc.edu. This information is considered non-public personnel information; however, candidates/appointees prior to hire or appointment may request a copy of their background check by contacting the background check unit at backgroundcheck@unc.edu. Background Check FAQs - UNC Human Resources A background check must be completed prior to the execution of a contract between the independent contractor and the University and services being performed. Date on which the most recent changes to this document were approved. The appointing departments background check initiator answers a driving-related question when submitting a Background Check ePAR, and the candidate/appointee provides drivers license information on the online background check questionnaire. Instructions. Criminal conviction: all prior non-expunged criminal convictions and acknowledgements of criminal responsibility (e.g., pleas, prayers for judgment, etc.) Subsequent job changes from Adjunct Faculty (with and with no intent to pay) to Fixed-Term Faculty appointment. The contingent offer must be made in writing and indicate that the offer of employment is contingent on the satisfactory outcome of the pre-employment process. All Stated Prices Include Background Check Interdepartmental Fee Non-Employee Non-Employee + DMV+ DMV + Degree$75.27 + DMV Fees$79.96 + DMV Fees An exception is made if the services they will perform for the University as an independent contractor are substantially different from those services that they performed for the University or any other State agency as an employee within the past 12 months. The suitability assessment program can be divided into two sections. Providing catering services to the public is significantly different than performing financial services for the department. An independent contractor is an individual engaged by the University to provide a service for a fee. AMENDING APPROVED CONTRACTS. Certain Unpaid Affiliate Appointments (volunteers, interns, and visiting scholars): see the Policy on Unpaid Volunteers, Interns, and Visiting Scholars for more information. A candidate may obtain a copy of his/her driving record from the Department of Motor Vehicles.
